New Jersey Center for Occupational Employment Information
Agency Contact
Additional Contact
Secretary of State Contact
1: Important Agency Information to Note
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Indicate the types of institutions that your agency authorizes.
- Note: Some agencies may refer to out-of-state public institutions as “private colleges” in their law. If this is the case for your agency, please select “public, out-of-state degree granting institutions” for purposes of this Guide so that the out-of-state public institution will find appropriate information.
- Note: If your agency is a coordinating board, your agency may have one division with some authority such as program approval over in-state public institutions that are established per statute, which is structured differently than another division of your agency with state authorization authority over non-public institutions that they “license” pursuant to different statute(s).
____ Public, in-state degree granting institutions
____ Public, out-of-state degree granting institutions
_X__ Private, in-state, not-for-profit degree granting institutions
____ Private, out-of-state, not-for-profit degree granting institutions
_X__ Private, in-state, for-profit degree granting institutions
____ Private, out-of-state, for-profit degree granting institutions
____ Public, in-state, non-degree granting institutions
____ Public, out-of-state, non-degree granting institutions
_X__ Non-degree, not-for profit institutions
_X__ Non-degree, for-profit institutions
____ Religious institutions
____ Tribally-controlled institutions
____ Federal Institutions
____ Municipal institutions
- For example, an agency may require an institution apply for licensure for institutional approval and also require the institution to apply for specific program(s) approval.
_____ Institution
_____ Program
__X__ Both
Private for-profit and nonprofit institutions offering a course of instruction or instructional program utilized to prepare individuals for future education or the workplace may not operate without a Certificate of Approval from the New Jersey Department of Labor and Workforce Development and the New Jersey Department of Education (N.J. Stat. Ann. § 34:15C-10.1; N.J. Admin. Code §§ 6A: 19-7.3, 12:41-1.1).
The Center for Occupational Employment Information does not authorize public, out-of-state, non-degree granting institutions, but will review and approve Eligible Training Provider List applications from public, out-of-state, non-degree granting institutions after first verifying that they are on their home states’ Eligible Training Provider List.
2: Authorization of Distance Education
- Meaning as example, the state regulates an out-of-state institution for merely enrolling a student into a distance education program
- Meaning as example, a solely online program that does not have any internships and practicums
Yes, they must provide a governmental agency approval or approval on the home state’s Eligible Training Provider List (ETPL).
Any institution with a physical presence must be authorized by the New Jersey Department of Labor and Workforce Development and the New Jersey Department of Education.
3: Accreditation by an Accrediting Agency Recognized by the U.S. Department of Education
Accreditation is not currently required for non-degree granting institutions to be authorized in the state (N.J. Admin. Code § 12:41-2.2).
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Accreditation by an accrediting agency recognized by the U.S. Department of Education required for:
____ Public, out-of-state degree granting institutions
____ Private, in-state, not-for-profit degree granting institutions
____ Private, out-of-state, not-for-profit degree granting institutions
____ Private, in-state, for-profit degree granting institutions
____ Private, out-of-state, for-profit degree granting institutions
____ Public, in-state, non-degree granting institutions
____ Public, out-of-state, non-degree granting institutions
____ Non-degree, not-for profit institutions
____ Non-degree, for-profit institutions
____ Religious institutions
____ Tribally-controlled institutions
____ Federal Institutions
____ Municipal institutions
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4: Physical Presence Policy
Any private career or correspondence school that wishes to operate in New Jersey’s workforce readiness system.
Does a virtual clinical / internship trigger the requirement for authorization with your agency?
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5: Application Process
After reading Title 12 of the New Jersey Administrative Code, institutions must complete and provide all required application documents.
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6: Fees Associated with Authorization
Yes.
The initial application fee is $1,150, and the renewal application fee is $900. Renewal application fees are paid bi-annually.
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7: Surety Bonds
A tuition performance bond must be submitted with the original application in the amount of $20,000 or five percent of average gross tuition income for the past three years, whichever is greater (N.J. Admin. Code § 12:41-2.2).
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8: Student Tuition Recovery Fund
No, but there is proposed bill in the New Jersey legislature to establish a Private Career School Student Tuition Protection Fund, which would provide for a system of equitable refunds in the event of the closure of a private career school.
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9: Tuition Refund Policy
Yes.
Private career schools.
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10: Reporting
Eligible Training Provider List (ETPL) renewal application and proof of government agency approval.
Quarterly.
Yes.
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11: Enforcement
A Certificate of Approval may be suspended, revoked, or made conditional, if it is determined that the approved private career school has violated any of the provisions of N.J.S.A. 34:15C-10.1, N.J.A.C. 12:41, or N.J.A.C. 6A:19-7, or is found to be financially unsound (N.J. Admin. Code § 12:41-5.1). Further action may be taken by the Division of Consumer Affairs under the New Jersey Consumer Fraud Act (N.J.S.A. 56:8-1 et al.)
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12: Student Complaints - Non-SARA Participating Institutions
The Center for Occupational Employment Information does not handle complaints about out-of-state postsecondary institutions or programs. If received, they are referred to the home state’s statutes, rules, and regulations.
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The process is handled within the Center for Occupational Employment Information’s Training Evaluation Unit, but referrals are made to the New Jersey Department of Labor and Workforce Development’s Office of Internal Audit, Legal and Regulatory Affairs, the Division of Consumer Affairs, the Division of Criminal Justice, and the Office of the Attorney General as needed based on the nature of the student complaint and available documentation.
Contact: Stephanie Zacniewski
Title: Administrative Analyst 3
Agency: Center for Occupational Employment Information
Address: P.O. Box 057, Trenton, New Jersey 08625-0057
Email: trainingevaluationunit@dol.nj.gov
Phone: N/A
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13: Records Retention
At least 60 calendar days prior to closure of the school, or the cessation of instructional activity at the school, the school owner shall submit to the Training Evaluation Unit a completed Private Career School Close-Out Form, made available by the Department of Labor and Workforce Development, as well as electronic copies of each enrolled student’s transcript (N.J. Admin. Code § 12:41-4.7).
- Agency Name: Training Evaluation Unit, Center for Occupational Employment Information, New Jersey Department of Labor and Workforce Development
- Contact Person: Training Evaluation Unit
- Contact Phone: N/A
- Contact Address: P.O. Box 057, Trenton, New Jersey 08625-0057
- Contact Email: trainingevaluationunit@dol.nj.gov
- URL: https://www.nj.gov/labor/lwdhome/coei/teu.html
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14: Additional Information
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Please note: There could be additional state agencies with oversight of activities of your institution.