West Virginia Council for Community and Technical College Education

Indicate the types of institutions that your agency authorizes. 

• Note: Some agencies may refer to out-of-state public institutions as “private colleges” in their law.  If this is the case for your agency, please select “public, out-of-state degree granting institutions” for purposes of this Guide so that the out-of-state public institution will find appropriate information.
• Note: If your agency is a coordinating board, your agency may have one division with some authority such as program approval over in-state public institutions that are established per statute, which is structured differently than another division of your agency with state authorization authority over non-public institutions that they “license” pursuant to different statute(s).

_X___ Public, in-state degree granting institutions
_X___ Public, out-of-state degree granting institutions
_X___ Private, in-state, not-for-profit degree granting institutions
_X___ Private, out-of-state, not-for-profit degree granting institutions
_X___ Private, in-state, for-profit degree granting institutions
_X___ Private, out-of-state, for-profit degree granting institutions
_____ Public, in-state, non-degree granting institutions
_____ Public, out-of-state, non-degree granting institutions
_X___ Non-degree, not-for profit institutions
_X___ Non-degree, for-profit institutions
_____ Religious institutions
_____ Tribally-controlled institutions
_____ Federal Institutions
_____ Municipal institutions

• For example, an agency may require an institution apply for licensure for institutional approval and also require the institution to apply for specific program(s) approval.

__X__ Institution 

_____ Program 

_____ Both

No response provided

• Meaning as example, the state regulates an out-of-state institution for merely enrolling a student into a distance education program
• Meaning as example, a solely online program that does not have any internships and practicums

No

Physical Presence

Soliciting students in WV

Yes

Accreditation by an accrediting agency recognized by the U.S. Department of Education required for:  
__x_ Public, out-of-state degree granting institutions
__x_ Private, in-state, not-for-profit degree granting institutions
__x_ Private, out-of-state, not-for-profit degree granting institutions
__x_ Private, in-state, for-profit degree granting institutions
__x_ Private, out-of-state, for-profit degree granting institutions
____ Public, in-state, non-degree granting institutions
____ Public, out-of-state, non-degree granting institutions
____ Non-degree, not-for profit institutions
____ Non-degree, for-profit institutions
____ Religious institutions
____ Tribally-controlled institutions
____ Federal Institutions
____ Municipal institutions

Accreditation is a requirement for any degree-granting institution.

TITLE 153 (wvctcs.org)  (Page 3, 4.2)

TITLE 153 (wvctcs.org)  (Page 3, 4.2)

Does a virtual clinical / internship trigger the requirement for authorization with your agency? 

No response provided

No response provided

No response provided

No response provided

No response provided

No response provided

Proprietary School: Submit an application for a permit following the guideline of Series 35 (section 4) TITLE 153 (wvctcs.org)

Proprietary Schools – WV Community and Technical College System (wvctcs.org)

No response provided

 Yes

The initial fee for a permit is $2,000. 

The annual renewal fee is $500.

TITLE 153 (wvctcs.org)  (pages 4-5, section 6)

No response provided

Yes

TITLE 153 (wvctcs.org)  (Pages 5 Section 7 Surety Bond Requirements)

All proprietary institutions that are authorized in WV must have a surety bond, regardless of the location of the institution.

No

No response provided

No response provided

No response provided

TITLE 153 (wvctcs.org)  (Pages 8, 9 Section 12 Cancellation and Refund Policies)

Proprietary

TITLE 153 (wvctcs.org)  (Pages 8, 9 Section 12 Cancellation and Refund Policies)

No response provided

TITLE 153 (wvctcs.org) (pages 3, 4 section 4)

Annually and when there is any changes/additions/elimination to an Institution’s program and/or curriculum

No, not for proprietary schools

No response provided

No response provided

A letter to cease and desist would first be provided.  Possible legal action would follow with the Attorney General if that is necessary.

TITLE 153 (wvctcs.org) (Pages 11, 12 section 15 Warning, Suspension, Withdraw, or Revocation of Accreditation, License, and/or Approval to operate)

No response provided

n/a.  This office only handles complaints for schools with physical location in WV.

No response provided

No response provided

No response provided

• Contact Name: Matt Turner
• Title: Executive Vice Chancellor for Administration
• Agency: West Virginia Higher Education Policy Commission
• Address: 2001 Union Carbide Drive, South Charleston, WV  25303
• Email: matt.turner@wvhepc.edu
• Phone: 304-558-5719
• URL: Bio: Matt Turner - West Virginia Higher Education Policy Commission (wvhepc.edu)

The Complaints are received through the Office of the Executive Vice Chancellor and then forwarded to the appropriate Office/Division for response.

TITLE 153 (wvctcs.org)  (page 7, section 10.1.f)

Varies. The transcripts/records from closed schools are kept in various places- according to each individual school. The WVHEPC office has a “Closed School List” with information on where transcripts can be retrieved for some, but not all, of these schools.

Agency Name:

Contact Person:

Contact Phone:

Contact Address:

Contact Email:

Contact website:

No response provided

There is a 60 day grace period for renewal of a permit.  Once the school exceeds the 60 days, they must start the process over, filing for a NEW permit.  This also includes having to pay the initial permit fee of $2,000 instead of the renewal fee of $500.

No response provided

Please note: There could be additional state agencies with oversight of activities of your institution.