Wisconsin Educational Approval Program

Indicate the types of institutions that your agency authorizes. 

• Note: Some agencies may refer to out-of-state public institutions as “private colleges” in their law.  If this is the case for your agency, please select “public, out-of-state degree granting institutions” for purposes of this Guide so that the out-of-state public institution will find appropriate information.
• Note: If your agency is a coordinating board, your agency may have one division with some authority such as program approval over in-state public institutions that are established per statute, which is structured differently than another division of your agency with state authorization authority over non-public institutions that they “license” pursuant to different statute(s).

_____ Public, in-state degree granting institutions
_____ Public, out-of-state degree granting institutions
__X__ Private, in-state, not-for-profit degree granting institutions
__X__ Private, out-of-state, not-for-profit degree granting institutions
__X__ Private, in-state, for-profit degree granting institutions
__X__ Private, out-of-state, for-profit degree granting institutions
_____ Public, in-state, non-degree granting institutions
_____ Public, out-of-state, non-degree granting institutions
__X__ Non-degree, not-for profit institutions
__X__ Non-degree, for-profit institutions
_____ Religious institutions
_____ Tribally-controlled institutions
_____ Federal Institutions
_____ Municipal institutions

• For example, an agency may require an institution apply for licensure for institutional approval and also require the institution to apply for specific program(s) approval.

_X___ Institution 

_____ Program 

_____ Both

No response provided

• Meaning as example, the state regulates an out-of-state institution for merely enrolling a student into a distance education program
• Meaning as example, a solely online program that does not have any internships and practicums

Yes

No response provided

Either accreditation or third party review

Accreditation by an accrediting agency recognized by the U.S. Department of Education required for: 
_____ Public, out-of-state degree granting institutions
_____ Private, in-state, not-for-profit degree granting institutions
__X__ Private, out-of-state, not-for-profit degree granting institutions
__X__ Private, in-state, for-profit degree granting institutions
__X__ Private, out-of-state, for-profit degree granting institutions
_____ Public, in-state, non-degree granting institutions
_____ Public, out-of-state, non-degree granting institutions
__X__ Non-degree, not-for profit institutions
__X__ Non-degree, for-profit institutions
_____ Religious institutions
_____ Tribally-controlled institutions
_____ Federal Institutions
_____ Municipal institutions

No response provided

Online institutions may or may not need EAP approval depending on their SARA status. See below for more information regarding online schools.

The EAP is providing the following information to help institutions understand Wisconsin's regulatory requirements related to offering programs to Wisconsin students via distance learning. Unless your institution is a State Authorization Reciprocity Agreement (SARA) participant, it must be approved to enroll Wisconsin students in online programs. Institutions do not need to have physical presence in Wisconsin to trigger the need for approval by EAP.

IMPORTANT NOTE: Wisconsin became a member of SARA on August 15, 2016 through the Midwest Higher Education Compact (MHEC). The Wisconsin Distance Learning Authorization Board (DLAB) has been designated the portal agency for SARA – the entity responsible for coordinating SARA activities in Wisconsin. The DLAB website provides additional information.

Although federal rules specify that institutions must have state authorization to offer programs via distance learning when it is required by the state, such approval has always been required in Wisconsin. Under Wis. Stat. §440.52(2), "[t]he board shall protect the general public by inspecting and approving private trade, correspondence, business, and technical schools doing business within this state, whether located within or outside this state, and courses of instruction offered by the schools and regulate the soliciting of students

DSPS Obtaining Approval (wi.gov)

Does a virtual clinical / internship trigger the requirement for authorization with your agency? 

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Before completing any forms, schools seeking approval should contact the EAP and ask to speak with a School Administration Consultant.
 
Phone: (608) 266-2112, ext. 8
Email: DSPSEAP@wisconsin.gov

The Educational Approval Program (EAP) exists to protect Wisconsin's consumers and ensure the programs offered by schools meet certain education/training quality standards. A school seeking approval goes through an application process, which includes the following:

• Evaluating applications for approval of schools, programs, representative permits, and teaching locations.
• Requiring a surety bond to demonstrate financial stability. 
• Ensuring schools adhere to legal requirements in their catalogs/handbooks and enrollment agreements.
• Reviewing advertising materials for honesty and fairness.

Need for Approval

To help schools determine if they are subject to EAP approval, a flow chart providing an overview of the need for approval has been created. If you have questions or are unsure of the need for approval, please contact the EAP at DSPSEAP@wisconsin.gov or at (608) 266-2112.

School and Program Approval Guide

To help schools understand the EAP's oversight, it has developed a comprehensive School and Program Approval Guide. It is important to thoroughly review this document before starting the approval process. It also created a fee guideline to help schools anticipate costs for approval.

DSPS Obtaining Approval (wi.gov)

No response provided

Yes

See link below

EAP FEES SCHEDULE (wi.gov)

No response provided

Yes

Part of the approval process and there is no webpage for surety bonds. Application (wi.gov)

Under Wisconsin law, the Educational Approval Program requires each school to provide and maintain a surety bond as a condition of approval. The amount of the bond required is $25,000 or 125% of unearned tuition that the school holds at any one time, whichever is less. The Program is permitted to reduce the required bond if it determines the amount is excessive in relation to the risk of economic loss to which Wisconsin residents are exposed based upon evidence of a stable fiscal history, satisfactory completion and placement rates, accreditation by a recognized accrediting body or other stability criteria the school may offer for review. However, no bond may be less than $1,000 or an amount equal to $2,000 for each representative the school may employ. The following definitions are used in calculating the bond amount and must be understood before completing the bond calculation form or obtaining a bond from a surety company. Unearned tuition consists of payments of tuition, fees and other charges (including charges for required books and supplies) that Wisconsin students (or their sponsors) pay to the school to enroll in a program(s) for which the student has no yet received instruction. Wisconsin student includes any individual enrolled in a school located in Wisconsin, regardless of their state of residence AND any individual enrolled in a school located outside the state of Wisconsin or enrolled in a distance learning program who declares Wisconsin as their state of residence. Sponsor includes any person or government agency that makes a payment on behalf of a student or awards a loan, grant, or scholarship to a student Person means any individual, partnership association, or corporation or any combination thereof. Every school must submit a Surety Bond calculation (EAP Form 1.02). In addition, after the required bond amount has been calculated, the school will need to work with a surety company that is qualified and authorized to do business in the state of Wisconsin to obtain a bond. The original bond (not a copy) must be accompanied by a power of attorney from the surety company. The specific language that must be used in obtaining a bond is attached to the bond calculation form.

The Department of Safety and Professional Services, Education Approval Program (EAP) which regulates private trade, technical, career, distance learning, and degree-granting schools in Wisconsin does have a Student Protection Fund. Under current law, the EAP is able to use its student protection fund only to provide a refund for the amount of tuition and fees students paid that were not covered by federal grants or loans.

All

Information about tuition recovery and loan dismissal is crafted for an individual school as it closes. See closed school webpages on the EAP site.

Private Student Loans | Out-of-pocket Tuition Payments

Students enrolled at the time of, or within 120 days of the closure, who used private (non-federal) loans to help cover the cost of their tuition, or who made out-of-pocket payments, may be able to receive a refund through the EAP if those loans were used to cover the cost of tuition to attend the closed DCEH schools.

Students who had a private student loan that was used to pay tuition or made out-of-pocket tuition payments will need to substantiate such payments and provide the EAP with relevant paperwork, including a completed IRS Form W-9. Requests for reimbursement must include a receipt of payment, evidence that the funds were used for payment of Argosy or Ai tuition (not for other education-related expenses), and an original completed and signed W-9 form.

Students requesting reimbursement of private student loan payments (used to pay tuition) or out-of-pocket tuition payments should contact the EAP via email at DSPSEAP@wisconsin.gov. They will need to substantiate such payments and provide the EAP with the following:

• name, address, email address, and phone number;
• a transcript demonstrating you were enrolled at the time of closure or in the 120 days prior to it;
• an original, completed and signed IRS Form W-9;
• receipt of payment from the school demonstrating funds were used for payment of tuition (rather than other education-related expenses);
• relevant bank statements and/or cancelled checks;
• a summary layout of all out-of-pocket or private loan payments with a total amount noted; and,
• a completed "Student Protection Fund Attestation" form (to be provided to you by the EAP).

All information comprising the request for reimbursement must be mailed or dropped off in hard copy form to the address at the bottom of this page. No facsimiles or emails will be accepted.

Borrower Defense to Repayment

Students who are not eligible for discharge of their federal loans under conventional USDOE processes and procedures may still be eligible for loan discharge under the Borrower Defense to Repayment loan forgiveness program. Students who believe they were defrauded by their school or believe that their school violated state law may submit a claim in order to receive debt relief. Details on the Act and the process for submitting a claim are laid out on the federal government's student aid website.

As the website notes, students making claims need to include details about the conduct of the school that the borrower believes violated state law, including but not limited to, the following:

• The state and applicable law or cause of action (if available);
• Specific acts (including failures to act) of alleged misconduct by the school;
• How the alleged misconduct affected the borrower's decision to attend the school and take out a loan to pay to attend the school;
• The injury suffered by the borrower as a result of the school's alleged misconduct; and,
• Any other supporting information that would help the U.S. Department of Education review the borrower's claim.

Some students work with an attorney to file a claim, but this is not a requirement. Students considering filing a claim may wish to call the federal government's borrower defense hotline at (855) 279-6207. Representatives are available Monday through Friday from 8:00 a.m. to 8:00 p.m. Eastern Time (ET) to access student loan information and to discuss one's situation and whether one may qualify for forgiveness of student debt. Questions about borrower defense may also be emailed to Federal Student Aid (FSA) Operations.

Yes

All

It is part of the application process Application (wi.gov)

Refunds - Refunds are governed by the standards found in Chapter 408 of the SPS’s administrative rules. A school refund policy must comply with these. A school refund policy must comply with Chapter 408 of the SPS’s administrative code. Probation or dismissal criteria must be clearly defined in the school catalog. Educational Approval Program School and Program Approval Guide 26 requirements and include relevant sections in its catalog. While a school can adopt a cancellation and refund policy that is more generous to students, it cannot have one that is more restrictive than the EAP requirements.

See webpage DSPS Renewal (wi.gov)

Annually

No response provided

Private link for the school to download to the EAP database

No response provided

Revocation of approval and losing their ability to operate in Wisconsin or accept Wisconsin students.

None

No response provided

Complaint process is administered by the assigned School Administration Consultant.

DSPS File a Complaint (wi.gov)

No response provided

It is processed by the School Administration Consultant assigned to the institution or program

Complaints are directed to the EAP School Administration Consultant assigned to the approved school after receipt.

DSPSEAP@wisconsin.gov. 

​​Alternatively, completed forms can be sent to the following address:

USPS
Educational Approval Program
P.O. Box 8366
Madison, WI 53708-8366

FedEx or UPS
4822 Madison Yards Way, 3rd Floor
Attn: Educational Approval Program
Madison, WI 53705​​

URL: DSPS File a Complaint (wi.gov)

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It depends upon the school. We provide information on our website for each individual closed school along with webpages for large school closings like Globe University. If the school does not administer transcript request themselves or through a contracted agency, EAP will take custody of the transcripts.

DSPS Closed Schools (wi.gov)

DSPS Transcripts (wi.gov)

No response provided

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Please note: There could be additional state agencies with oversight of activities of your institution.